SECTION 12
UNIVERSITY COMMITTEES


For the purposes of this Handbook section only, the term “academic faculty” shal include al categories of
employees listed in sections 4.1.1 and 4.1.3 above and those listed in paragraph 4.1.2 with titles
Teaching Professor (if appropriate, Assistant/Associate), Professor of Practice, Research Professor (if
appropriate, Assistant/Associate), and Librarian. Other exempt faculty may serve on university
committees with the approval of the Provost.

12.1 ATHLETICS BOARD

12.1.1 Function

The Athletics Board shal deal with matters of intercol egiate athletic policy on behalf of CSM,
including consideration of the effect of proposed changes in such policy upon athletic activities at
CSM.

12.1.2 Membership

The appointed membership of the Athletics Board shall consist of the Faculty Athletic Representative
and a presidential representative. Additionally, the Athletics Director shal serve as a voting, ex
officio board member.

12.1.3 Method of Operation

The presidential representative shal serve as chairperson of the Athletics Board. The board shal
meet upon the cal of the chairperson as necessary for the proper handling of its business, but no
less often than once during the fall semester and once during the spring semester of each academic
year. At least two members must be present at a meeting to constitute a quorum sufficient to permit
the board to conduct its business. A majority vote of members present at a meeting shal be
required for any action taken at the meeting to constitute an official act of the board. The board
shal provide written reports to the President and the Provost on its general activities, specific policy
recommendations, and other relevant matters from time to time, as appropriate. Al disputed
procedural issues that arise regarding the conduct of the meetings of the board shal be resolved
according to the most recent edition of Robert’s Rules of Order.

12.1.4 Method of Appointment

The Faculty Athletics representative shal be nominated by the Faculty Senate and appointed by the
President. The presidential representative shal be appointed by the President.

12.1.5 Terms of Appointment

The presidential representative shal serve for an indefinite term. All terms of appointment to this
committee shall be calculated on an academic year basis, rather than on a calendar year basis.





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12.2 BOARD OF STUDENT MEDIA

12.2.1 Function

The Board of Student Media shal act as advisor to the editorial staffs of the Oredigger, High Grade,
Mines Internet Radio and to the Undergraduate Student Government (USG) in matters pertaining to
student media. Specific duties of the board shal include advising the USG regarding the appointment
and removal of the editors of the above organizations, reviewing the staffing levels of the above
organizations, advising the editors/managers of the above organizations regarding all contractual and
budget matters, and providing advice on the Student Publications Policies set forth in the Articles of
Incorporation and Bylaws of USG.


12.2.2 Membership

The appointed membership of the Board of Student Media shal consist of one at-large member of
the USG; one member of the USG Executive Council; four academic faculty members; and one
administrative faculty member. Additionally, the editors of the Oredigger, High Grade and Mines
Intent Radio shal serve as voting, ex officio members of the board. The advisors of the Oredigger ,
High Grade, and Mines Internet Radio; the Director of Public Relations; and the Treasurer of USG
shal serve as non-voting, ex officio members of the board.

12.2.3 Method of Operation

The Board of Student Media shal elect one of the voting members listed in paragraph 12.2.2 above
to serve as its chairperson. The board shall meet at least once per month during the fall and spring
semesters. Upon the provision of reasonable notice to the membership, special meetings may be
called at any time by the chairperson, or by the USG Executive Council member serving on the board.
At least seven voting members must be present at a meeting to constitute a quorum sufficient to
permit the board to conduct its business. A majority vote of members present at a meeting shall be
required for any action taken at the meeting to constitute an official act of the board. Al disputed
procedural issues that arise regarding the conduct of the meetings of the board shall be resolved
according to the most recent edition of Robert’s Rules of Order.

12.2.4 Method of Appointment

The at-large member of USG and the member of the USG Executive Council shall be nominated by
USG and appointed by the President. The academic faculty board members shal be nominated by
the Faculty Senate and appointed by the President. The administrative faculty board member shall
be nominated by the Administrative Faculty Council and appointed by the President.

12.2.5 Terms of Appointment

The student board members shal serve one-year terms. The academic faculty board members shall
serve staggered two-year terms. The administrative faculty board member shall serve for a two-year
term. All terms of appointment to the board shal be calculated on an academic year basis, rather
than on a calendar year basis.





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12.3 BUDGET COMMITTEE

12.3.1 Function

The Budget Committee shal be responsible for gathering and analyzing appropriate data regarding
the budgetary requirements of CSM, preparing proposed annual budgets for CSM, preparing
proposed budgetary revisions from time to time, and advising the President and the CSM
administration on budgetary matters and long-range fiscal planning.


12.3.2 Membership

The appointed membership of the Budget Committee shal consist of two academic department
heads, three full-time academic faculty members, one college dean, and one full-time administrative
faculty member. One of the academic faculty members must be a Faculty Senator and shal serve as
a representative of the Faculty Senate. Additionally, the Provost, the Executive Vice President for
Administration and Operations, the Vice President for Student Life a, the Vice President for Research
and Technology Transfer, and the Senior Vice President for Strategic Enterprises shall serve as
voting, ex officio committee members. The Executive Director of the CSM Foundation shal serve as a
non-voting, ex officio committee member.


12.3.3 Method of Operation

The chairperson of the Budget Committee shal be the Executive Vice President for Administration
and Operations. The committee shal meet at least once per month during the fal and spring
semesters and as necessary during the summer. Upon the provision of appropriate notice to the
membership, special meetings may be cal ed at any time by the chairperson. At least seven voting
members must be present at a meeting to constitute a quorum sufficient to permit the committee to
conduct its business. A majority vote of members present at a meeting shall be required for any
action taken at the meeting to constitute an official act of the committee. Al disputed procedural
issues that arise regarding the conduct of the meetings of the committee shall be resolved according
to the most recent edition of Robert’s Rules of Order.

12.3.4 Method of Appointment

The academic department head committee members shal be nominated by the college deans and
appointed by the President. The academic faculty committee members shall be nominated by the
Faculty Senate and appointed by the President. The college dean shal be nominated by the Provost
and appointed by the President. The administrative faculty committee member shall be nominated by
the Administrative Faculty Council and appointed by the President.

12.3.5 Terms of Appointment

The academic department head committee members shal serve for staggered two-year terms. The
academic faculty committee members who do not represent the Faculty Senate shall serve for
staggered three-year terms. The academic faculty committee member who represents the Faculty
Senate shal serve for a renewable, one-year term. The administrative faculty committee member
shal serve for a three-year term. All terms of appointment to this committee shal be calculated on
an academic year basis, rather than on a calendar year basis.



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12.4 FACULTY HANDBOOK COMMITTEE

12.4.1 Function

The Faculty Handbook Committee shal be responsible for reviewing the Handbook on a regular basis,
discussing proposed changes to the Handbook suggested by a committee member or a CSM-affiliated
individual or group, preparing proposed amendments to the Handbook for consideration by CSM, and
advising the President and the CSM administration on matters related to the Handbook.


12.4.2 Membership

The appointed membership of the Faculty Handbook Committee shal consist of two academic
department heads, four full-time academic faculty members, and one ful -time administrative faculty
member. One of the academic faculty members must be a Faculty Senator and shal serve as a
representative of the Faculty Senate. Additional y, the Provost, or a representative designated by the
Provost, shal serve as a voting, ex officio committee member. The General Counsel and the
Associate Vice President for Human Resources shal serve as non-voting, ex officio committee
members.

12.4.3 Method of Operation

The chairperson of the Faculty Handbook Committee shal be the Provost, or the Provost’s
representative. The committee shal meet at least once per month during the fall and spring
semesters and as necessary during the summer. Upon the provision of appropriate notice to the
membership, special meetings may be cal ed at any time by the chairperson. At least six voting
members must be present at a meeting to constitute a quorum sufficient to permit the committee to
conduct its business. A majority vote of members present at a meeting shall be required for any
action taken at the meeting to constitute an official act of the committee. Al disputed procedural
issues that arise regarding the conduct of the meetings of the committee shall be resolved according
to the most recent edition of Robert’s Rules of Order.


12.4.4 Method of Appointment

The academic department head committee members shal be nominated by the Provost and
appointed by the President. The academic faculty committee members shall be nominated by the
Faculty Senate and appointed by the President. The administrative faculty committee member shal
be nominated by the Administrative Faculty Council and appointed by the President.

12.4.5 Terms of Appointment

The academic department head committee members shal serve for staggered two-year terms. The
academic faculty committee members who do not represent the Faculty Senate shall serve for
staggered three-year terms. The academic faculty committee member who represents the Faculty
Senate shal serve for a renewable, one-year term. The administrative faculty committee member
shal serve for a three-year term. Al terms of appointment to this committee shal be calculated on
an academic year basis, rather than on a calendar year basis.





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12.5 SAFETY COMMITTEE

12.5.1 Function

The Safety Committee shal be responsible for reviewing the safety practices of CSM on a periodic
basis and advising the CSM administration regarding issues pertaining to the safety of CSM students,
employees, and facilities. Subcommittees or working groups may be assembled as need arises and
as approved by the Safety Committee.

12.5.2 Membership

The appointed membership of the Safety Committee shal consist of one academic department head,
four academic faculty members, and two classified employees. Additional y, the President, the
Provost, the Vice President for Research and Technology Transfer, the Director of Environmental
Health and Safety, the Associate Vice President for Human Resources or a designated representative,
the Director of Facilities Management or a designated representative, the Director of Student Life or a
designated representative, the Director of Public Safety or a designated representative, and the
Radiation Safety Officer shal serve as voting, ex officio committee members.

12.5.3 Method of Operation

The chairperson of the Safety Committee shal be the Director of Environmental Health and Safety.
The committee shal meet upon the cal of the chairperson as necessary for the proper handling of its
business, but no less often than twice during the fall semester and twice during the spring semester
of each academic year. At least ten members must be present at a meeting to constitute a quorum
sufficient to permit the committee to conduct its business. A majority vote of members present at a
meeting shal be required for any action taken at the meeting to constitute an official act of the
committee. The committee shall provide written reports to the Board on its general activities, specific
policy recommendations, and other relevant matters from time to time, as appropriate.

All disputed procedural issues that arise regarding the conduct of the meetings of the committee shall
be resolved according to the most recent edition of Robert’s Rules of Order.

12.5.4 Method of Appointment

The academic department head committee member shal be nominated by the Provost and appointed
by the President. The academic faculty committee members shall be nominated by the Faculty
Senate and appointed by the President. The classified employee committee members shal be
nominated by the Association of Classified Employees and appointed by the President.

12.5.5 Terms of Appointment

The academic department head committee member shal serve for a one-year term. The academic
faculty committee members shal serve for staggered two-year terms. The classified employee
committee members shall serve for staggered two-year terms. All terms of appointment to this
committee shall be calculated on an academic year basis, rather than on a calendar year basis.





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12.6 STUDENT CONDUCT APPEALS BOARD



12.6.1 Function

The Student Conduct Appeals Board shal exist as a pool of potential members to serve on Student
Appeal Committees as needed. However, grade appeals, residency appeals and appeals related to
research misconduct are handled through separate processes.

12.6.2 Membership

The appointed membership of the Student Conduct Appeals Board shal consists of two academic
faculty members, two administrative faculty members, two state classified personnel system
members, three undergraduate students and three graduate students. Additional y, the Vice
President for Student Life and Dean of Students shal serve as the chairperson of the committee (a
voting, ex officio committee member).


12.6.3 Method of Operation

Members of the Appeals Board shal meet upon the call of the chairperson as necessary for the
proper handling of appeals related to student conduct and academic misconduct matters. The board
members wil receive training from the Office of Student Life on issues related to student conduct and
academic misconduct throughout the year. As needed, a group of board members wil be selected by
the chairperson, based on diversity of representation and availability, to serve with the chairperson
on a Student Appeals Committee. A majority vote of the Committee members present shal be
required for any action to be taken. In the case of a tie, the chairperson wil cast the deciding vote.


12.6.4 Method of Appointment

The academic faculty board members shal be nominated by the Dean of Students. The
administrative faculty board members shal be nominated by the Administrative Faculty Council. The
state classified board members shal be nominated by the Association of Classified Employees. The
undergraduate student board members shall be nominated by the ASCSM Student Council. The
graduate student board members shall be nominated by the Graduate Student Association. Al
nominations shall be officially appointed by the President.


12.6.5 Terms of Appointment

The two academic faculty board members shal serve for staggered two-year terms. The two
administrative faculty board members shall serve for staggered two-year terms. The two state
classified board members shall serve for staggered two-year terms. The two state classified board
members shal serve for staggered two-year terms. The three undergraduate student board members
shal serve for one year terms. The three graduate student board members shal serve for one year
terms. Al terms of appointment to the board shal be calculated on an academic year basis, rather
than on a calendar year basis and are renewable for one additional term.

12.7 CALENDAR COMMITTEE


12.7.1 Function

The Calendar Committee shal be responsible for establishing an official academic calendar for CSM,
periodically reviewing the CSM calendar, and proposing revisions thereto. The committee shall
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consider proposals from the CSM community to change the calendar and make recommendations for
appropriate changes to the President. During its consideration of proposed changes to the calendar,
the committee shall ensure that all affected parties and representatives of affected groups are
consulted and have an opportunity to comment on the impact of any proposed changes.


12.7.2 Membership

The appointed membership of the Calendar Committee shal consist of one academic department
head, two academic faculty members, one administrative faculty member, one classified staff
member, one undergraduate student, and one graduate student. One of the academic faculty
members must be a Faculty Senator and shal serve as a representative of the Faculty Senate.
Additional y, the Provost, the Vice President for Student Life and Dean of Students, and the Associate
Vice President for Human Resources shal serve as voting, ex officio members of the committee. The
Registrar and one representative from the CSM Foundation shal serve as a non-voting, ex officio
member of the committee.


12.7.3 Method of Operation

The Provost shal serve as chairperson of the Calendar Committee. The committee shal meet at
least once per semester during the fall and spring semesters and at any other time deemed
necessary by the committee. Upon the provision of reasonable notice to the membership, special
meetings may be cal ed at any time by the chairperson. At least six voting members must be present
at a meeting to constitute a quorum sufficient to permit the committee to conduct its business. A
majority vote of members present at a meeting shal be required for any action taken at the meeting
to constitute an official act of the committee. Al disputed procedural issues that arise regarding the
conduct of the meetings of the committee shall be resolved according to the most recent edition of
Robert’s Rules of Order.


12.7.4 Method of Appointment

The academic Department Head committee member shall be nominated by the Provost and
appointed by the President. The academic faculty committee members shall be nominated by the
Faculty Senate and appointed by the President. The administrative faculty representative shal be
nominated by Administrative Faculty Council and appointed by the President. The classified staff
committee member shall be nominated by the Association of Classified Employees and appointed by
the President. The Foundation representative shal be nominated by the President of the CSM
Foundation and appointed by the President. The undergraduate student committee member shal be
nominated by USG and appointed by the President. The graduate student committee member shall
be nominated by the GSG and appointed by the President.


12.7.5 Terms of Appointment

The academic department head committee member shal serve for a two-year term. The academic
faculty committee member who does not represent the Faculty Senate shal serve for a two-year
term. The academic faculty committee member who represents the Faculty Senate shall serve for a
renewable, one-year term. The student committee members shall serve for one-year terms. Al
terms of appointment to this committee shal be calculated on an academic year basis, rather than on
a calendar year basis.



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12.8 PROMOTION AND TENURE COMMITTEE


12.8.1 Function

The Promotion and Tenure Committee shal be responsible for evaluating the qualifications of al
tenure/tenure-track, library and research faculty candidates for promotion and/or tenure and all
candidates for tenured employment and providing advice and recommendations thereon to the
Provost. The University Promotion and Tenure Committee represents the Mines faculty as a whole
and is intended to provide a university-wide evaluation of a col eague's suitability for promotion
and/or tenure. The responsibility of the University Promotion and Tenure Committee is to: (i)
examine the evidence presented in each candidate’s dossier, including the recommendations of the
Departmental Promotion and Tenure Committee and Department Head, in relation to the appropriate
criteria established by the institution; (i ) ensure that consistent standards are applied to all
candidates; and (i i) make a written recommendation to the Provost regarding the candidate's
suitability for promotion and/or tenure.


12.8.2 Membership

The Committee shal consist of seven ful -time, tenured, Professors or Librarians. Neither multiple
representatives from the same academic department/division nor department heads shall be
permitted to serve on the committee. The membership of the committee should equitably represent
academic departments.


12.8.3 Method of Operation

The Provost shal appoint the chairperson of the Promotion and Tenure Committee. A committee
member who is a member of the same department as a promotion and/or tenure candidate under
consideration shall be excluded from all participation in the discussion and voting of the committee
with regard to that candidate. The committee shal meet at least once during the spring semester
and at any other time deemed necessary by the Provost. At least four members must be present at a
meeting to constitute a quorum sufficient to permit the committee to conduct its business. A
majority vote of members present at a meeting shal be required for any action taken at the meeting
to constitute an official act of the committee. Al disputed procedural issues that arise regarding the
conduct of the meetings of the committee shall be resolved according to the most recent edition of
Robert’s Rules of Order.


12.8.4 Method of Appointment

Promotion and Tenure Committee members shal be appointed by the Provost from a list of
candidates provided by the Faculty Senate. The list shall include at least twice as many names as
there are vacancies on the committee. If, on account of unavoidable absence from campus, il ness,
or recusal, a member becomes unavailable to serve and the committee finds that it has difficulty
fulfil ing the quorum requirement, the committee may request the Provost to appoint an alternate
member to substitute for the unavailable member. The alternate member shal serve in the stead of
the unavailable member for the duration of the period of unavailability.


12.8.5 Terms of Appointment

All Promotion and Tenure Committee members shall serve staggered three-year terms. A minimum
of three years must elapse before a former member may be re-appointed to the committee.

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12.9 TEACHING FACULTY PROMOTION COMMITTEE


12.9.1 Function

The University Teaching Faculty Promotion Committee shall be responsible for evaluating the
qualifications of teaching faculty candidates for promotion and providing advice and
recommendations thereon to the Provost. The University Committee reviews the promotion
application to insure that broadly understood institutional standards and uniformity of review are
applied to all candidates across the institution.


12.9.2 Membership

The Committee shal consist of seven ful -time, Teaching Professors. Multiple representatives from
the same academic department/division shal be permitted to serve on the committee. The
membership of the committee, however, should equitably represent departments employing teaching
faculty.


12.9.3 Method of Operation

Annual y, the Provost shal appoint the chairperson of the Teaching Faculty Promotion Committee. A
committee member who is a member of the same department as a promotion candidate under
consideration shall be excluded from all participation in the discussion and voting of the committee
with regard to that candidate. At least four members must be present at a meeting to constitute a
quorum sufficient to permit the committee to conduct its business. A majority vote of members
present at a meeting shall be required for any action taken at the meeting to constitute an official act
of the committee. Al disputed procedural issues that arise regarding the conduct of the meetings of
the committee shal be resolved according to the most recent edition of Robert’s Rules of Order.


12.9.4 Method of Appointment

Teaching Faculty Promotion Committee members shal be appointed by the Provost from a list of
candidates provided by the Faculty Senate. The list shall include at least twice as many names as
there are vacancies on the committee. If, on account of unavoidable absence from campus, il ness,
or recusal, a member becomes unavailable to serve and the committee finds that it has difficulty
fulfil ing the quorum requirement, the committee may request the Provost to appoint an alternate
member to substitute for the unavailable member. The alternate member shal serve in the stead of
the unavailable member for the duration of the period of unavailability.


12.9.5 Terms of Appointment

All Teaching Faculty Promotion Committee members shal serve staggered three-year terms. A
minimum of three years must elapse before a former member may be re-appointed to the
committee.

12.10 BIOSAFETY COMMITTEE

12.10.1 Function

The Biosafety Committee shal be responsible for advising the President and the CSM community
concerning institutional control of “biohazardous agents” used in teaching and research. These
agents include, but are not limited to: pathogenic organisms, biologically produced toxins, certain
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genetically engineered organisms, and certain recombinant DNA molecules. The committee shal
regularly review institutional policies within its purview and recommend revisions thereto, as wel as
the adoption of appropriate new policies. The committee shal also regularly review existing
safeguards utilized with current or proposed research involving biohazardous agents and recommend
the implementation of institutional biohazard management procedures that are consistent with
applicable governmental rules and guidelines. In addition, the committee shall advise the President
and the CSM community regarding the adequacy of institutional facilities, services, and equipment
used to manage biohazardous agents.

12.10.2 Membership

The membership of the Biosafety Committee shal consist of one academic department head and four
academic faculty members. Additionally, the Director of Environmental Health and Safety and the
Vice President for Research and Technology Transfer shal serve as voting, ex officio committee
members. The membership of the committee should reflect the ful range of microbiologic research
activities taking place on the CSM campus, and at least three committee members should be engaged
in research activities involving the field of Microbiology.

12.10.3 Method of Operation

The chairperson of the Biosafety Committee shal be the Director of Environmental Health and Safety.
The Committee shal meet once during the fal and spring semesters. Four of the members shall
constitute a quorum. A majority vote of the quorum shall be required for any official action of the
committee. Subject to the above, the meetings shall be conducted according to the latest edition of
Robert's Rules of Order.

12.10.4 Method of Appointment

The academic department head committee member shal be nominated by the Provost and appointed
by the President, and the academic faculty committee members shall be nominated by the Faculty
Senate and appointed by the President.

12.10.5 Terms of Appointment

The academic department head committee member shal serve for a one-year term, and the
academic faculty committee members shall serve for staggered two-year terms. Al terms of
appointment to this committee shall be calculated on an academic year basis, rather than on a
calendar year basis.

12.11 ASSESSMENT COMMITTEE

12.11.1 Function

The Assessment Committee shal be responsible for guiding CSM in matters pertaining to assessment
of the program educational objectives and program outcomes of its undergraduate and graduate
programs. The committee may also assess related non-academic activities as needed. In fulfil ing
its role, the committee will:

1. Review, on an annual basis, undergraduate and graduate assessment plans provided by each
academic unit as required by the Provost.
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2. Review, on an annual basis, documentation provided by each academic unit, which indicates
how the unit has carried out its assessment plan, and what changes it has made to its
academic programs as a result.
3. Recommend additional actions academic units could take to enhance their assessment
efforts.
4. Help to implement CSM’s assessment plan for its core undergraduate and graduate
requirements, evaluate this plan and outcomes annual y, and recommend actions based on
these, and
5. Oversee the production of an annual institutional assessment report.

12.11.2
Membership

The appointed membership shal consist of seven ful -time academic faculty members, one from each
Col ege, the remainder chosen to be broadly representative of the academic degree programs. One of
the academic faculty members must be a Faculty Senator and shal serve as a representative of the
Faculty Senate. Additional y, the Assessment Director, the Director of the Center for Innovative
Teaching and Learning, and the Dean of the Graduate School shal serve as voting, ex officio
committee members.

12.11.2
Method of Operation

The Assessment Director shal be the chairperson of the Assessment Committee. The committee
shal meet at least once per month during the fal and spring semesters and as necessary during the
summer. Upon the provision of appropriate notice to the membership, special meetings may be
called at any time by the chairperson. At least five voting members must be present at a meeting to
constitute a quorum sufficient to permit the committee to conduct its business. A majority vote of
members present at a meeting shall be required for any action taken at the meeting to constitute an
official act of the committee. Al disputed procedural issues that arise regarding the conduct of the
meetings of the committee shal be resolved according to the most recent edition of Robert’s Rules of
Order.

12.11.3
Method of Appointment

The academic faculty committee members shal be nominated by the Faculty Senate and appointed
by the President. The Faculty Senate representative shall be appointed directly by the Faculty Senate.

12.11.4
Terms of Appointment

The academic faculty committee members who do not represent the Faculty Senate shal serve for
staggered three-year terms. The academic faculty member who represents the Faculty Senate shall
serve for a renewable, one-year term. Al terms of appointment to the committee shal be calculated
on an academic year basis, rather than a calendar year basis.

12.12 THE PRESIDENT’S COMMITTEE ON DIVERSITY

12.12.1 Function

The President’s Committee on Diversity shal be responsible for providing guidance and making
recommendations to the President regarding campus diversity issues at CSM. In fulfil ing its role, the
Committee wil :

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● Promote practices and activities supporting CSM’s Statement of Commitment to Diversity.
● Aid in the implementation of CSM’s annual Diversity Plan.
● Examine and review campus diversity issues as identified by the administration.
● Serve as an advisory body to the President and members of the CSM administration on
matters pertinent to campus diversity and appropriately within the purview of the Committee.

12.12.2 Membership

The appointed voting members shal consist of representatives from the academic faculty,
administrative faculty, classified staff, department heads, college deans and undergraduate and
graduate students. Additionally, representatives from CSM’s Human Resources, International
Student and Scholars Services, Minority Engineering Program (MEP), and Women in Science,
Engineering and Mathematics (WISEM) Program offices shal serve on the Committee as ex officio,
voting members. These representatives wil be designated by the Directors of these offices.

12.12.3 Method of Operation

An Executive Committee wil be elected from among the voting members of the Diversity Committee.
The Executive Committee shall be comprised of the fol owing executive officers: Diversity Committee
Chair, Chair-Elect, Past Chair, Secretary, Treasurer, Communication and Marketing Coordinator, and
Programming Coordinator(s). The executive officers wil be elected by the members of the Diversity
Committee. In addition to the elected officers, the Special Advisor to the President for Diversity wil
serve on the Executive Committee as an ex officio, voting member. With the exception of the Special
Advisor to the President for Diversity, Committee representatives must have served at least one year
on the Diversity Committee to be eligible for election to the Executive Committee. A simple majority
vote of the present Diversity Committee members shall be needed for election, provided that the
quorum requirement is satisfied. Elections shall be held at the end of the spring semester.

The President’s Committee on Diversity shal meet once a month to conduct business. Special
meetings shal be cal ed as necessary to address urgent business. Fifty percent (50%) of the voting
Committee members, including two Executive Committee members, must be present to constitute a
quorum. Committee members may be assigned to ad hoc groups and subcommittees for the
purpose of handling special projects and campus events.

12.12.4 Method of Appointment

The Diversity Committee shal solicit nominations for membership annual y each spring semester.
Nominations may be solicited, as needed, from the Faculty Senate, Provost, Administrative Faculty
Council, Association of Classified Employees, Alumni Association, the Undergraduate Student
Government, the Graduate Student Government, and industries with interests in CSM’s areas of
specialization. Nominees must be approved for membership by a majority vote of the present
Diversity Committee members at the meeting, provided that the quorum requirement satisfied.

12.12.5 Terms of Appointment

All Committee members shal serve two-year terms, with the possibility of reappointment by a
majority vote of the Committee members. Al terms of appointment shal commence on May 1 and
end on April 30 two years following the appointment.



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12.13 CONFLICT OF INTEREST COMMITTEE


12.13.1 Function

The purposes of the Conflict of Interest Committee are to help facilitate the implementation of the
university’s conflict of interest policies as defined in Faculty Handbook Section 6 and the Conflict of
Interest Policy, clarify faculty obligations to disclose and avoid conflicts, provide guidance both with
respect to interpreting the university’s conflict of interest and conflict of commitment polices and
development of conflict management plans, annually review conflict of interest and conflict of
commitment management plans, and address disputes. In fulfil ing its role, the Committee makes
recommendations to the President, Provost, the Deans, other Vice Presidents, the Faculty Senate,
and/or the Director of Compliance, as is appropriate.


12.13.2 Membership

The appointed voting members shal consist of three ful -time, tenured faculty members, one
teaching faculty member, and one administrative faculty member. The voting members who wil
serve in an ex officio capacity are: the Associate Provost; Director of Office of Research
Administration; Director of Procurement; the administrator responsible for oversight of human
subjects research; and the Director of Compliance and Policy. The non-voting members who wil
serve in an ex officio capacity are: the Director of Technology Transfer and the university’s legal
counsel.

12.13.3
Method of Operation

The Director of Compliance and Policy shal act as Chair of the Committee. . The Committee shal
meet at least once per academic semester. Six of the voting members shal constitute a quorum. A
majority vote of the quorum shal be required for any official action of the committee. Subject to the
above, the meetings shall be conducted according to the latest edition of Robert's Rules of Order.

12.13.4
Method of Appointment

The academic faculty members shal be nominated by the Faculty Senate and appointed by the
President. The administrative faculty member shal be nominated by the Administrative Faculty
Council and appointed by the President.

12.13.5
Terms of Appointment

All appointed committee members shal serve staggered two-year terms.

12.14 FACULTY GRIEVANCE COMMITTEE

12.14.1
Function

The Faculty Grievance Committee (Committee) is a standing committee from which panels wil be
chosen to hear faculty grievances.

12.14.2
Membership

The Committee wil consist of twenty-four (24) faculty members and a Chair and Vice Chair. Selected
faculty, who accept appointments to the Committee, are expected to be available to serve on a
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Grievance Hearing Panel, unless excused by the Chair for extended absence from campus, medical
reasons or conflict of interest (e.g., participation in the actions or decisions that led up to the
grievance, close professional or personal relationships with the Grievant or Respondent, direct or
indirect supervision of the Grievant or Respondent, or factors of a similar nature).

As ex officio members of the Committee, the Chair and Vice Chair wil coordinate committee
meetings, make determinations regarding whether matters contained in formal grievance filings fal
within the jurisdiction of the Committee, participate in the selection process of initial grievance
panels, assist with coordinating the annual committee training, and handle other matters that may
arise.

12.14.3
Committee Member Appointment

The President wil make appointments in a manner that insures a diverse membership including not
only gender, ethnicity, and age, but also diversity in terms of departmental representation,
tenure/tenure-track and non-tenure-track faculty, and other factors. Appointments to the Committee
wil be recommended to the President as fol ows:

A. Faculty Senate shal recommend twelve (12) academic faculty appointees from which no less
than ten (10) wil be appointed to the Committee by the President. From two (2) to four (4)
appointees must be teaching faculty and no more than two (2) appointees may be from the same
department or division.

B. Administrative Faculty Council shal nominate eight (8) administrative faculty appointees from
which no less than six (6) wil be appointed by the President. No two (2) appointees may be
from the same department.

C. Academic Department Heads / Division Directors (DH/DD) shal recommend three (3) DH/DD
appointees from which no less than two (2) wil be appointed by the President.

D. The Provost shal nominate eight (8) appointees who shal be academic faculty members at large
from which no less than four (4) wil be appointed by the President. At least two (2) of the
nominees shall be non-tenure track faculty members, but no two (2) appointees may be from the
same department or division.

E. The President may appoint up to two (2) faculty.

F. No Vice President, Associate Provost, Associate Vice President or employees of Legal Services
may be appointed to the Committee.

12.14.4
Chair and Vice Chair -- Appointment and Role

The Chair and the Vice Chair of the Committee wil be appointed by the President from nominations
provided by the Faculty Senate and the Administrative Faculty Council. The President shall choose a
nomination from each list. For the initial appointment to these positions, the term of appointment for
the Vice Chair wil be two (2) years and the Chair wil be three (3) years. Thereafter, the
appointments of these committee officers wil be for three (3) years.




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12.14.5 Terms of Appointment

Committee members wil serve staggered three-year (3) terms with roughly one-third of the
committee members being replaced each year. Committee members may serve consecutive terms if
recommended and appointed.

12.14.6
Method of Operation

The Committee shal meet as needed and shal receive annual training in the grievance procedures,
process, and concepts. In-house training wil be coordinated through the Chair and Vice Chair.

12.14.7
Grievance Hearing Panel

Whenever there is a need to hold a formal grievance hearing (under the Grievance Procedure,
Section 11.3 of the Faculty Handbook), a Grievance Hearing Panel (panel) wil be chosen at random
from the Committee membership. The panel wil initial y consist of five (5) members. No member of
this initial panel may be from the same department as the grievant or the respondent, nor can any
member of the Committee be selected for the panel if that member is involved in a matter being
grieved. No two members of the panel should be from the same department. The respondent and
grievant wil each disqualify one member of the initial panel, resulting in a final panel of three (3)
members. The order of disqualification wil be determined by a coin toss.


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