Student Alcohol Policy & Responsible Administrative Unit:
Procedures
Student Life


Policy Contact:
Dean of Students
Issued: August 15, 2010

dmorgan@mines.edu
Revised: Sept. 30, 2016



1.0
BACKGROUND AND PURPOSE

The Colorado School of Mines (“Mines” or “the School”) is committed to maintaining an
environment that supports and promotes healthy lifestyles including the academic and personal
development of all members of the university community. The unlawful presence and
irresponsible use of alcohol impacts the health and development of the community as a whole
and its individual members. The objective of this policy is to ensure compliance with applicable
federal, state, and local laws, and school regulations regarding alcohol.


2.0
POLICY

All students at the Colorado School of Mines must adhere to applicable federal, state, and local
laws and school regulations related to the possession, consumption, distribution, and sale of
alcoholic beverages. This includes, but is not limited to, issues of legal drinking age, alcohol-
free housing, manufacturing of alcoholic beverages, and planning events with alcohol.

All events, at which students and alcohol are present, must be properly approved by the Dean
of Students prior to the event. This includes both on and off-campus events as well as Student
Events planned by faculty or staff members. Beer and wine are the only types of alcohol
allowed at Student Events. Hard liquor is never permitted at Student Events.

Mines students are accountable for their actions and judgment and are expected to make
responsible decisions regarding alcohol. Violations of this policy are subject to appropriate
institutional and legal sanctions.


3.0
PROCEDURES FOR STUDENT EVENTS WITH ALCOHOL

The procedures listed below must be followed by any organization or individual (student,
faculty, or staff member) planning a Student Event where alcohol wil be served and where
Mines students (undergraduate or graduate) may be in attendance. Exceptions to procedural
requirements outlined below may be granted by the Dean of Students on a case-by-case basis.
Please contact the Dean of Students at least three weeks prior to the event date if
requesting an exception.

3.1
Planning to Serve Alcohol at a Student Event
Any individual or organization planning to serve alcohol at a Student Event must abide
by the following requirements.

3.1.1 Secure Approval to Serve Alcohol

Step 1: At least one week in advance of the event, a Request to Serve Alcohol
Form must be completed and submitted to the Student Life Office by the individual
Page 1 of 5




Student Alcohol Policy & Responsible Administrative Unit:
Procedures
Student Life


Policy Contact:
Dean of Students
Issued: August 15, 2010

dmorgan@mines.edu
Revised: Sept. 30, 2016



or organization planning the event. The form is available online at
http://inside.mines.edu/request-to-serve-alcohol-form.

Step 2: The Dean of Students, or designee, will review the request within three
business days, and will approve the request as written or return the request to the
contact person with a list of required changes. The changes should then be made
and the request re-submitted for review. If the request is not changed and
submitted appropriately, alcohol wil not be allowed to be present at the event.

Step 3: Once approved, a copy of the request will be provided to the individual or
organization’s contact person indicated on the form by email. A copy of the
approved request wil also be sent to the Department of Public Safety.

Step 4: The contact person should review the approved request form and comply
with all aspects of the event as approved.

3.1.2 Obtain a Third-Party Vendor
A Third-Party Vendor is required to serve the alcohol all events. All Student Events
held on campus are required to use the school’s dining services provider as the Third-
Party Vendor. Third-Party Vendors for off-campus events wil be approved on a case-
by-case basis.

3.1.3 Obtain a Security Provider
A security provider is required to assist with the ID checks and overall safety for all
events where alcohol is served. The Student Activities Office can provide contact
information for approved local security providers. Other security providers wil be
approved on a case-by-case basis.

3.1.4 Purchase or Obtain Donation of Alcohol
Certain restrictions are in place when purchasing alcohol for a Student Event. The
funds used for the purchase of alcohol must be either from private funds of the
individual hosting the event or from unrestricted funds given to a specific organization or
department. The purchase of alcohol must be made in accordance with applicable law
and the school’s Alcohol Purchase Policy. Students are encouraged to seek guidance
from the Student Activities Office when purchasing alcohol for an event or function.

Some individuals or organizations seek donations of alcoholic beverages for their
events. Al regulations and procedures outlined in this policy apply equal y, regardless
of whether alcohol is obtained through donation or purchase.

3.1.5 Plan and Institute Control Measures
Appropriate measures must be in place to provide for the safety and protection of
students and property, and must be approved by the Dean of Students prior to the
event. Individuals or organizations planning events with alcohol must do at least the
following:

Page 2 of 5




Student Alcohol Policy & Responsible Administrative Unit:
Procedures
Student Life


Policy Contact:
Dean of Students
Issued: August 15, 2010

dmorgan@mines.edu
Revised: Sept. 30, 2016



 Use wristbands provided by campus catering (the school’s dining services) to
designate those 21 years and older.
 Arrange appropriate transportation of the alcohol to the event.
 Maintain a secure single location for the distribution of alcohol during the event.
 Identify clearly the boundaries where alcohol is permitted.
 Limit alcohol consumption to three (3) alcoholic drinks per person.
 Limit single serving sizes to 12 ounces for beer and 6 ounces for wine.
 Cease service of alcohol at least 30 minutes before the end of the event.
 Provide food and alternative/non-alcoholic beverages throughout the duration of
the event. Water is not acceptable as the sole alternative beverage.
 Clean the facility or area in which the event took place, including trash and
recycling efforts.
 Dispose properly of any alcohol that is not consumed during the event.

3.2
Selling Alcohol at a Student Event
If a Student Event is structured so that alcohol will be sold, certain regulations apply.
The Ben H. Parker Student Center and the Student Recreation Center are the only
areas on campus where alcoholic beverages are licensed to be sold. Selling alcohol
outside these venues requires additional permits. Any attempt to sell alcoholic
beverages without authorization and proper licensing is a violation of the Colorado
liquor code. Violators are subject to appropriate institutional and legal sanctions.

If an event is planned for a location other than the Student Center or Recreation Center,
a special event liquor license must be obtained well in advance of the event. Please
meet with the Dean of Students at least four months prior to your event in order to
start the process of obtaining a temporary license/permit through the City of Golden and
State of Colorado.


4.0
LOCATION INFORMATION

Specific regulations related to alcohol exist for all locations, both on and off campus. The
information below provides a brief summary for particular locations. More information on
location regulations may be obtained from the Dean of Students.

4.1 Ben Parker H. Student Center and Student Recreation Center

The school’s dining services provider has exclusive rights to provide all food and drink
in these buildings through campus catering. Campus catering holds the liquor license
and must provide all alcohol for any Student Events in these buildings. Campus
catering wil be responsible for purchasing and distributing alcohol at Student Events
held in these buildings.



Page 3 of 5




Student Alcohol Policy & Responsible Administrative Unit:
Procedures
Student Life


Policy Contact:
Dean of Students
Issued: August 15, 2010

dmorgan@mines.edu
Revised: Sept. 30, 2016




4.2 Other Campus Buildings and Facilities

Except for the buildings noted in Section 4.1, there is no liquor license for other campus
buildings or facilities, including outdoor spaces. Alcohol may be served in these facilities
and outdoor spaces as long as the Student Event meets all the provisions of Section
3.0 above.

4.3 Campus Housing & Greek Houses

4.3.1 Mines residence halls (including Mines Park) are alcohol-free. No alcohol may be
possessed or consumed in any part of these buildings or any adjacent outdoor areas.

4.3.2 Residents of Mines Park apartments and their guests who are 21 years of age
or older may consume alcohol within their apartment; however, this exception does not
apply to any adjacent outdoor area unless otherwise approved by the Dean of Students.

4.3.3 Campus-owned Greek houses are alcohol-free. No alcohol may be possessed
or consumed in any part of these buildings or any adjacent outdoor areas.

4.3.4 Residents of privately owned Greek houses and their guests may consume
alcohol within their room and house, if they are at least 21 years old and if permitted by
their organizations. Alcohol may not be consumed in any adjacent outdoor area unless
otherwise approved by the Dean of Students.

4.4
Off-Campus Facilities
Alcoholic beverages may be consumed by those at least 21 years old at Student Events
held off-campus if the event has received prior approval by the Dean of Students. Al
provisions of section 3.0 above must be followed.


5.0
RESPONSIBILITIES

It is the responsibility of the Office of the Dean of Students to administer all aspects of this
alcohol policy. This includes approval of events, policy education, policy enforcement,
adjudication of violations, data collection, and reporting.


6.0
DEFINITIONS

6.1
Student Event
A Student Event is any student activity that is sponsored, promoted, sanctioned,
financed, and/or officially controlled by any entities or organizations of the Colorado
School of Mines. For the purposes of this policy, a Student Event is also any official
function or training function that includes students, and where alcohol is present.
6.2
Third-Party Vendor
Page 4 of 5




Student Alcohol Policy & Responsible Administrative Unit:
Procedures
Student Life


Policy Contact:
Dean of Students
Issued: August 15, 2010

dmorgan@mines.edu
Revised: Sept. 30, 2016



A Third-Party Vendor is a properly licensed and insured catering company. The vendor
must:

 Be properly licensed by the appropriate local and state authority. This might
involve both a liquor license and a temporary license to sell on the premises
where the function is to be held.
 Have general liability insurance in amounts required by the school, evidenced by
a properly completed certificate of insurance prepared by the insurance
provider.
 Assume all the responsibilities that any other purveyor of alcoholic beverages
would assume in the normal course of business, including, but not limited to, the
following:

o Checking identification cards upon entry;
o Not serving minors (under the age of 21 years);
o Not serving individuals who appear to be intoxicated;
o Maintaining absolute control of ALL alcoholic containers present;
o Collecting all remaining alcohol at the end of the function.


7.0
RESOURCES

7.1
Request to Serve Alcohol Form

7.2
Additional University Policies that may apply to this policy are available in the Mines’
Policy Library, including, but not limited to:
 Alcohol Purchase Policy
 Institutional Alcohol Policy
 Alcohol and Other Drugs Education and Prevention Policy (Drug Law Summary)
 Student Code of Conduct
 University Facilities Use Policy and Procedures.


8.0
REVIEW CYCLE AND HISTORY
This policy will be reviewed at least every two years by the Responsible Administrative Unit.
Policy Adopted 2010;
Updated 2013;
Updated 2014 (titles; links);
Updated 2016 (titles; links; addition of Review Cycle/History; Retitled §7).
Page 5 of 5