Policy for Purchases
containing Logos and
Responsible Administrative Unit:
Trademarks
Student Life and Legal Services
Policy Contact:
Issued: January 14, 2013 Lisa Goberis, Associate Director of Auxiliary
Revised: October 21,
Services, lgoberis@mines.edu
2015
1.0
BACKGROUND AND PURPOSE
This policy exists to reduce financial risk to the institution, faculty, staff and
students while maintaining the integrity of Colorado School of Mines’ licensed
logos and trademarks.
2.0
POLICY
All faculty, staff and students must use a purchase requisition when securing
merchandise that contains a Colorado School of Mines logo or trademark. Using
a field purchase order (FPO), procurement card (P-card) or voucher request are
not permitted.
3.0
PROCEDURES
1. The purchaser must use a licensed vendor to produce the merchandise.
The list of licensed vendors is included here:
http://learfieldlicensing.com/vendor-list/.
2. Logos and/or trademarks cannot be modified or altered and must meet the
institution’s branding standards, which can be found at the following link:
http://inside.mines.edu/UserFiles/File/pr/Mines-graphics-standards-guide.pdf
3. Prior to production, the licensed vendor must submit artwork to the
Trademarx website for approval.
4. The purchaser must purchase the merchandise using a purchase
requisition (p-card, FPO, voucher request are not permitted).
5. The purchase requisition must be approved (signed) by the Logo and
Trademark Administrator (Lisa Goberis, lgoberis@mines.edu) prior to
submitting it to Procurement Services for processing.
6. The purchase requisition must be processed by the Procurement Services
prior to the vendor being given authorization to proceed with production of
the order – Section 2.2.1
http://inside.mines.edu/UserFiles/File/PoGo/Policies/FIN/FIN_Financial_Policies_
Control er.pdf.
4.0
EXCEPTION
The above procedures are not required when using licensed logo and/or
trademarks on paper products (examples: letterhead, business cards and
brochures). However, paper products continue to be governed by the Mines
Graphic Standards Guide, which can be found here:

Policy for Purchases
containing Logos and
Responsible Administrative Unit:
Trademarks
Student Life and Legal Services
Policy Contact:
Issued: January 14, 2013 Lisa Goberis, Associate Director of Auxiliary
Revised: October 21,
Services, lgoberis@mines.edu
2015
http://inside.mines.edu/UserFiles/File/pr/Mines-graphics-standards-guide.pdf
5.0
VIOLATIONS
Failure to follow this policy may lead to one or more of the following sanctions:
ď‚·
Individual (faculty, staff member or student placing the order) may be held
personally liable for cost of the order.
ď‚·
Merchandise may be confiscated.
ď‚·
Individual, department or group's purchase authorization may be revoked.
6.0
DEFINITIONS
Licensed Vendor – a merchandise vendor who has been approved by Learfield
Licensing Partners to produce Colorado School of Mines’ logos and trademarks.
Merchandise – any item purchased that is not a paper good (i.e. brochures,
letterhead, paper conference materials and business cards).
Trademarx – a website managed by Learfield Licensing Partners which licensed
vendors must use to submit the logo and trademark artwork for approval.
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