Compliance with HEOA Peer-to-Peer File
Sharing Requirements

The Higher Education Opportunity Act of 2008 (HEOA) is a reauthorization of the Higher
Education Act of 1965. It includes provisions that are designed to reduce the illegal
uploading and downloading of copyrighted works through peer-to-peer (P2P) file
sharing. These provisions include requirements that:
• Institutions make an annual disclosure informing the campus community that
illegal distribution of copyrighted materials may subject them to criminal and civil
penalties and describes steps the institution takes to detect and punish illegal
distribution activities.
• Institutions certify to the Secretary of Education that they have developed plans
to "effectively combat” the unauthorized distribution of copyrighted material.
• Institutions offer alternatives to illegal file sharing to the extent practicable.
• Institutions identify procedures for periodically reviewing the effectiveness of the
plans to combat the unauthorized distribution of copyrighted materials.
This document outlines the Colorado School of Mines’ plans to comply with these
requirements.
Annual Disclosure
Education is the most important element in combating illegal sharing of copyrighted
materials by students. A variety of methods are used to inform the campus community
about the law and the institution’s response to copyright infringement claims:
• All users must acknowledge and agree to abide by the Mines Network
Registration Agreement when registering a new device and at the time of e-key
activation. This agreement covers illegal distribution of copyrighted materials and
appropriate use of the network.
• Each August, the Associate Dean of Students discusses copyright infringement
and associated penalties with first year students as part of new student
orientation.
• Each Fall, the Office of Student life sends an email to all students regarding
illegal distribution of copyrighted materials and peer-to-peer software.
• The Mines IT Appropriate Use Policy is posted on the institutional website, as are
procedures concerning the Digital Millennium Copyright Act (DMCA) and the
School’s response to infringement claims.
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Detection of Illegal File Sharing and Penalties
Institutional Response:
All students, faculty and staff are subject to disciplinary action should there be evidence
of illegal distribution of copyrighted materials. When a content owner determines that
an IP address has been used to violate its copyright, the owner typically sends a
“Takedown Notice” to the applicable Internet Service Provider (in this case, the provider
is Mines). The Takedown Notice identifies the IP address in question, and the date,
time, and material involved in the alleged infringement. The notice requests that the
School remove or disable access to the copyrighted material. At that point, the School
will follow the DMCA Takedown Notice Procedure.
Civil and Criminal Penalties for Violation of Federal Copyright Laws:
Copyright infringement is the act of exercising, without permission or legal authority, one
or more of the exclusive rights granted to the copyright owner under section 106 of the
Copyright Act (Title 17 of the United States Code). These rights include the right to
reproduce or distribute a copyrighted work. In the file-sharing context, downloading or
uploading substantial parts of a copyrighted work without authority constitutes an
infringement.
Penalties for copyright infringement include civil and criminal penalties. In general,
anyone found liable for civil copyright infringement may be ordered to pay either actual
damages or "statutory" damages affixed at not less than $750 and not more than
$30,000 per work infringed. For "willful" infringement, a court may award up to $150,000
per work infringed. A court can, in its discretion, also assess costs and attorneys' fees.
For details, see Title 17, United States Code, Sections 504, 505.
Willful copyright infringement can also result in criminal penalties, including
imprisonment of up to five years and fines of up to $250,000 per offense.
For more information, please see the Web site of the U.S. Copyright Office at
www.copyright.gov, especially the FAQ found at www.copyright.gov/help/faq.
Plans to “Effectively Combat” the Unauthorized Distribution
of Copyrighted Material
Consistent with the HEOA regulations, the Colorado School of Mines maintains a
vigorous program of accepting and responding to all DMCA Takedown Notices as
outlined above. In addition, Mines currently uses a technology deterrent to shape
bandwidth on the Residence Hall networks. This appliance is configured to place a high
priority on educational uses of the network.

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Alternatives to Illegal File Sharing
The School’s DMCA procedures and copyright infringement violation notice include a
link to the list of legal alternatives for obtaining music, videos, and other digital content
maintained by Educause. The link is included in the annual notice to students and other
Mines web locations as appropriate.
Reviewing Effectiveness
These steps will be reviewed annually and revised as necessary to remain in
compliance. The review will assess the overall effectiveness of the School’s plan based
on the number of DMCA notices received, number of repeat offenders per year, results
of traffic shaping and monitoring, and feedback from users. Any changes will take effect
at the beginning of the next academic year.

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Document Outline