Exchange Email Settings for Outlook

Quick Links:

 

Outlook 2010 and 2013 - Native Exchange Email (RECOMMENDED)

Outlook 2003 - IMAP Settings

Outlook 2003 - POP3 Settings

Outlook 2007 - IMAP Settings

Outlook 2007 - POP3 Settings

Porting contacts from Thunderbird to Outlook 2003 using LDIF format 

 

 

Outlook 2010 and 2013 in Native Exchange Mode (OFF campus desktops or laptops used on and off campus)

(Note: While a few of the small details - or the appearance of the programs - may differ, these instructions work with all recent version of Outlook. This is the recommended way to configure your email if your email client supports the protocol. Outlook and Mac Mail are among those that do.)

1. Open the Control Panel and click > Email Accounts > Add a new email-account > Next

2. Choose "Microsoft Exchange Server" as your email account type.

3. Microsoft Exchange Server is: array.mines.edu
    - Check "Use Cached Exchange Mode".
    - User Name = your username on Adit, which will appear underlined as your regular name once the server verifies it.

4. Do NOT click "Check Name" at this time. You may click that link later, after the steps below are completed.

5. Click "More Settings..."
   - If asked to authenticate, the User Name is in the form: adit\username and the Password is your Adit password.

   - In the GENERAL tab, raise the "Seconds Until Server Connection Timeout" setting to, say, 100.

 


* In the SECURITY tab, the "Encryption" and "User identification" boxes are unchecked. Choose "Password Authentication" for logon.

* In the CONNECTION tab, select:


  - "Connect using my Local Area Network (LAN)" 

  - "Connect to my Exchange mailbox using HTTP"

  - Click "Exchange Proxy Settings"

  - "Use this URL to connect to my proxy server for Exchange: exchange.mines.edu

  - Select "Connect using SSL only" and "Only connect to proxy servers that have this principal name in their certificate"

  - Principal name for proxy server is: msstd:exchange.mines.edu

  - Check, "On fast networks..."

  - Check, "On slow networks..."

  - Proxy authentication settings: Basic Authentication

6. Click Okay > Okay. If the "Check Name" link is still active, feel free to click it now. If your account is successfully set up, your Adit username will be replaced by your full name, underlined and the "Check Name" button will be grayed out.

7. Click Next > Finish.

 

 

Outlook 2010 and 2013 in Native Exchange Mode (ON campus machines)

(Note: While a few of the small details - or the appearance of the programs - may differ, these instructions work with all recent version of Outlook. This is the recommended way to configure your email if your email client supports the protocol. Outlook and Mac Mail are among those that do.)

1. Open the Control Panel and click > Email Accounts > Add a new email-account > Next

2. Choose "Microsoft Exchange Server" as your email account type.

3. Microsoft Exchange Server is: array.mines.edu
    - Check "Use Cached Exchange Mode".
    - User Name = your username on Adit, which will appear underlined as your regular name once the server verifies it.

4. Do NOT click "Check Name" at this time. You may click that link later, after the steps below are completed.

5. Click "More Settings..."
 
  - If asked to authenticate, the User Name is in the form: adit\username and the Password is your Adit password.
 
  - In the GENERAL tab, raise the "Seconds Until Server Connection Timeout" setting to, say, 100.
 
 

* In the SECURITY tab, the "Encryption" and "User identification" boxes are unchecked. Choose "Password Authentication (NTLM)" for logon.

* In the CONNECTION tab:
  -  Check  "Connect using my Local Area Network (LAN)" 
  -  Uncheck Connect to Microsoft Exchange using HTTP

6. Click Okay > Okay. If the "Check Name" link is still active, feel free to click it now. If your account is successfully set up, your Adit username will be replaced by your full name, underlined and the "Check Name" button will be grayed out.

7. Click Next > Finish.

 

 

Outlook 2003 - IMAP Settings

 1. On the Tools menu, click E-mail Accounts…

 2. Select View or change existing e-mail accounts, then click the Next > button

 3. Click on the IMAP email account, then click the Change button

 4. Update these fields in the Change E-Mail Account page:

a. Incoming mail server (IMAP): exchange.mines.edu
b. Outgoing mail server (SMTP): exchange.mines.edu

 5. Note: Enter the ADIT password if different than the old email password.

 6. Click the More Settings… button

 7. Click the Outgoing Server tab.

a. Click the My outgoing server (SMTP) requires authentication check box.
b. Ensure that Use same settings as my incoming mail server is selected.

 8. Click the Advanced tab, update the Server Port Numbers section as follows:

a. Under the Incoming Server (IMAP): section.
b. Click the This server requires an encrypted connection (SSL) checkbox.
c. Ensure that 993 is entered in the port number field.
d. Outgoing server (SMTP): enter 587 in the port number field.
e. Click the This server requires an encrypted connection (SSL) checkbox.

 9. Click OK to close the page.

10. Click the Next > button, and then click the Finish button.

11. On the Tools menu, click IMAP Folders…, the click the Query button to display the IMAP folders.

a. Have the user select the folders that were previously subscribed, click the Subscribe button.
b. Another option is to uncheck When displaying hierarchy in Outlook, show only subscribed folders. This will display all the IMAP folders.
c. Click OK to close the page.

12. On the Tools menu, click Options.

13. Click on the Other tab, then click the Advanced Options… button.

14. Click the Startup in this folder Browse… button.

15. Navigate to the IMAP email account’s Inbox and then click on it.

16. Click on the OK button, then click OK again, and then click OK one more time.

 

Outlook 2003 - POP3 Settings

 1. On the Tools menu, click E-mail Accounts...

 2. Select View or change existing e-mail accounts, then click the Next > button

 3. Click on the POP3 email account, then click the Change… button

 4. Update these fields in the E-Mail Accounts page:

a. Incoming mail server (POP3): exchange.mines.edu
b. Outgoing mail server (SMTP): exchange.mines.edu

 5. Note: Have the user enter their ADIT password if different than the old email password.

 6. Click the More Settings… button.

 7. Click the Outgoing Server tab.

a. Click the My outgoing server (SMTP) requires authentication check box.
b. Ensure that Use same settings as my incoming mail server is selected.

 8. Click the Advanced tab, update the Server Port Numbers section as follows:

a. Incoming server (POP3): Click the This server requires an encrypted connection check box.
b. Ensure that 995 is entered in the port number field.
c. Outgoing server (SMTP): enter 587 in the port number field.
d. Check the This server requires an encrypted connection (SSL) box.

 9. Click OK to close the page.

10. Click the Test Account Settings … button on the Internet E-mail Settings (POP3) page.

11. If the test is completes successfully, go on to step 13.

12. If the test fails, double check your account settings and the Username/Password. Repeat step 10.

13. Click the Next > button, and then click the Finish button.

 

Outlook 2007 - IMAP

1. On the Tools menu, click Account Settings.

2. Click on the IMAP email account, then click the Change button

3. Update these fields in the Change E-Mail Account page:

a. Incoming mail server (IMAP): exchange.mines.edu
b. Outgoing mail server (SMTP): exchange.mines.edu

4. Note: Have the user enter their ADIT password if different than the old email password.

5. Click the More Settings… button

6. Click the Outgoing Server tab.

a. Click the My outgoing server (SMTP) requires authentication check box.
b. Ensure that Use same settings as my incoming mail server is selected.

7. Click the Advanced tab, update the Server Port Numbers section as follows:

a. Select SSL in the Use the following type of encrypted connection dropdown box.
b. Incoming server (IMAP): ensure that 993 is entered in the port number field.
c. Outgoing server (SMTP): enter 587 in the port number field.
d. Select SSL in the Use the following type of encrypted connection dropdown box.

8. Click OK to close the page.

9. Click the Test Account Settings … button on the Change E-mail Settings page.

10. If the test is completes successfully, go on to step 12.

11. If the test fails, double check your account settings and the Username/Password. Repeat step 9.

12. Click the Next button, and then click the Finish button, and then click the Close button.

13. On the Tools menu, click IMAP Folders…, the click the Query button to display the IMAP folders.

a. Have the user select the folders that were previously subscribed, click the Subscribe button.
b. Another option is to uncheck When displaying hierarchy in Outlook, show only subscribed folders. This will show all the IMAP folders.
c. Click OK to close the page.

14. On the Tools menu, click Options.

15. Click on the Other tab, then click the Advanced Options… button.

16. Click the Startup in this folder Browse… button.

17. Navigate to the IMAP email account’s Inbox and then click on it.

18. Click on the OK button, then click OK again, and then click OK one more time.

 

Outlook 2007 - POP3

1. On the Tools menu, click Account Settings.

2. Click on the POP3 email account, then click the Change button

3. Update these fields in the Change E-Mail Account page:

a. Incoming mail server (POP3): exchange.mines.edu
b. Outgoing mail server (SMTP): exchange.mines.edu

4. Note: Have the user enter their ADIT password if different than the old email password.

5. Click the More Settings… button

6. Click the Outgoing Server tab.

a. Click the My outgoing server (SMTP) requires authentication check box.
b. Ensure that Use same settings as my incoming mail server is selected.

7. Click the Advanced tab, update the Server Port Numbers section as follows:

a. Incoming server (POP3): Click the This server requires an encrypted connection check box.
b. Ensure that 995 is entered in the port number field.
c. Outgoing server (SMTP): enter 587 in the port number field.
d. Select SSL in the Use the following type of encrypted connection dropdown box.

8. Click OK to close the page.

9. Click the Test Account Settings … button on the Change E-mail Settings page.

10. If the test is completes successfully, go on to step 12.

11. If the test fails, double check your account settings and the Username/Password. Repeat step 9.

12. Click the Next button, and then click the Finish button, and then click the Close button.

 

Porting contacts from Thunderbird to Outlook 2003 using LDIF format:

Note: This method can be quite slow -- be patient.

 1. Have to first port to Outlook Express, then to Outlook. If Outlook Express is not installed, go to Control Panel |Add or Remove Programs | Add or Remove Windows Components

 2. In T-bird, go to the Address Book, select Tools | Export, and choose file format LDIF. Save the output file in a temp. location

 3. Start Outlook Express, select File | Import …| Other Address Book …

 4. Select LDIF – LDAP Data Interchange Format, then press Import

 5. Browse to the file you saved and Open

 6. When complete, go back to the file menu, select Export | Address Book, and choose Microsoft Exchange Personal Address Book

 7. Go back to Outlook 2003, select File | Import and Export…

 8. Select Import from another program

 9. Select Outlook Express

10. Select email and addresses

 

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Last Updated: 10/22/2016 18:15:17